Application: SharePoint
Surveys are a method of gathering information from individuals in a standardized way. Surveys can be used to gather feedback, evaluate, or to determine trends in a group. SharePoint offers a survey tool for TWU faculty, staff and students.
What does a SharePoint survey offer?
• Branching logic: depending on how a respondent answers, certain questions may or may not appear
• Many question types:
o Multiple choice
o Multiple answers
o Open response
o Rating/Likert scale
• Option to export data to Microsoft Excel
• Restrict number of responses per respondent
• User must be logged in to SharePoint (with portal login), so data is collected only from TWU population.
Monday, March 21, 2011
Monday, February 21, 2011
Tip of the Week: Using My Site in SharePoint
Application: SharePoint
Each TWU faculty and staff has a My Site space in SharePoint. This is an internal website that can be used to store documents, keep a calendar, project tasks and more. SharePoint is available from on or off campus, making it a flexible way to store and manage information. There are two parts of My Site: My Home and My Profile.
Using My Home in SharePoint
• Personal place to store documents, calendars, surveys, tasks, and lists
• Permissions can be set by item to determine who can view or edit
• Many items can be linked to your Outlook account to view and edit through Outlook
Using My Profile in SharePoint
• Professional public profile page
• Fields to offer information about professional affiliations, skills, contact info, reporting hierarchy
• Option to display a picture
Each TWU faculty and staff has a My Site space in SharePoint. This is an internal website that can be used to store documents, keep a calendar, project tasks and more. SharePoint is available from on or off campus, making it a flexible way to store and manage information. There are two parts of My Site: My Home and My Profile.
Using My Home in SharePoint
• Personal place to store documents, calendars, surveys, tasks, and lists
• Permissions can be set by item to determine who can view or edit
• Many items can be linked to your Outlook account to view and edit through Outlook
Using My Profile in SharePoint
• Professional public profile page
• Fields to offer information about professional affiliations, skills, contact info, reporting hierarchy
• Option to display a picture
Monday, February 14, 2011
Tip of the Week: Public Folders
Applications: Microsoft Outlook
Public folders are special Outlook accounts that allow a group of people to share email. Public folders can have subfolders as well, for various departmental or project needs.
How are TWU offices using Public Folders?
Departmental email point of contact
Many TWU departments have email enabled public folders so that their department has a generic department point of contact, such as departmentname@twu.edu. These account names can be used in department literature so that several departmental people can process incoming requests.
Departmental central voicemail & fax
Many TWU departments use a public folder for their main line voicemail messages as well as faxes. This can be a time and cost savings to the department.
Public folders are special Outlook accounts that allow a group of people to share email. Public folders can have subfolders as well, for various departmental or project needs.
How are TWU offices using Public Folders?
Departmental email point of contact
Many TWU departments have email enabled public folders so that their department has a generic department point of contact, such as departmentname@twu.edu. These account names can be used in department literature so that several departmental people can process incoming requests.
Departmental central voicemail & fax
Many TWU departments use a public folder for their main line voicemail messages as well as faxes. This can be a time and cost savings to the department.
Monday, February 7, 2011
Web 2.0 Tools Chartle and Tabelizer
Charts and tables are ways to show data. Many tools are available to create charts and tables for uses in reports, websites, or shared through email and online sources. Several Web 2.0 tools are available to create charts or tables and give HTML code for using the charts on websites.
What are the differences?
• Chartle allows many types of charts to be created, color coded, and shared. Charts can be featured in the Chartle gallery, emailed, or shared on social networking sites such as Facebook or Twitter, among others. With each chart, the HTML code is offered to embed the chart in a website.
• Tabelizer creates a HTML table from spreadsheet data. After the information is entered into the program, options are available to adjust the font size and style as well as the header color. The final product appears on the screen along with the HTML code for use in websites.
Charts and tables are ways to show data. Many tools are available to create charts and tables for uses in reports, websites, or shared through email and online sources. Several Web 2.0 tools are available to create charts or tables and give HTML code for using the charts on websites.
What are the differences?
• Chartle allows many types of charts to be created, color coded, and shared. Charts can be featured in the Chartle gallery, emailed, or shared on social networking sites such as Facebook or Twitter, among others. With each chart, the HTML code is offered to embed the chart in a website.
• Tabelizer creates a HTML table from spreadsheet data. After the information is entered into the program, options are available to adjust the font size and style as well as the header color. The final product appears on the screen along with the HTML code for use in websites.
Monday, January 24, 2011
Tip of the Week: Document Location Command
Application: Microsoft Office 2007 Word, Excel, PowerPoint; Microsoft Office 2010 Word, Excel, PowerPoint
When working with Office files, it is important to know the location of the saved document. Files can be saved on a local computer, a storage device, a shared drive, or SharePoint. Microsoft Office has a Document Location command that can be added to the Quick Access Toolbar so that the save location is always visible.
How to add the Document Location command in Office 2007
1. In Word, Excel, or PowerPoint, go to the Office button.
2. Click on Word Options, Excel Options or PowerPoint Options.
3. Select Customize.
4. In the drop down box Choose Commands from, select All Commands.
5. Scroll down to find Document Location, then click Add.
6. Click OK.
How to add the Document Location command in Office 2010
1. In Word, Excel, or PowerPoint go to the File tab.
2. Go to Options.
3. Select Quick Access Toolbar.
4. In the drop down box Choose Commands from, select All Commands.
5. Scroll down to find Document Location, then click Add.
6. Click OK.
When working with Office files, it is important to know the location of the saved document. Files can be saved on a local computer, a storage device, a shared drive, or SharePoint. Microsoft Office has a Document Location command that can be added to the Quick Access Toolbar so that the save location is always visible.
How to add the Document Location command in Office 2007
1. In Word, Excel, or PowerPoint, go to the Office button.
2. Click on Word Options, Excel Options or PowerPoint Options.
3. Select Customize.
4. In the drop down box Choose Commands from, select All Commands.
5. Scroll down to find Document Location, then click Add.
6. Click OK.
How to add the Document Location command in Office 2010
1. In Word, Excel, or PowerPoint go to the File tab.
2. Go to Options.
3. Select Quick Access Toolbar.
4. In the drop down box Choose Commands from, select All Commands.
5. Scroll down to find Document Location, then click Add.
6. Click OK.
Monday, December 13, 2010
Tip of the Week: Digital Photo Frames for Presenting Information
Digital photo frames are a unique way to present materials in the classroom or office setting. By creating a PowerPoint slideshow, information including both text and images can be presented using a digital photo frame.
Preparing the PowerPoint file After creating a PowerPoint slideshow, save the file in jpeg format. This prepares the slideshow to be viewed as images. Depending on the photo frame options, the slideshow can be loaded via thumb drive, email, or from various websites such as Picasa, Facebook, Flickr or others.
Frame Options Some frames allow portrait and landscape modes, music, picture and video modes, touch-screen options, web browsing, clock and calendar features. Others offer remote controls, which may be useful for classroom settings or conference presentation settings.
A digital photo frame may be used as a substitute for a PC or laptop in certain settings, including small table top displays, or spaces with limited electrical outlets.
Preparing the PowerPoint file After creating a PowerPoint slideshow, save the file in jpeg format. This prepares the slideshow to be viewed as images. Depending on the photo frame options, the slideshow can be loaded via thumb drive, email, or from various websites such as Picasa, Facebook, Flickr or others.
Frame Options Some frames allow portrait and landscape modes, music, picture and video modes, touch-screen options, web browsing, clock and calendar features. Others offer remote controls, which may be useful for classroom settings or conference presentation settings.
A digital photo frame may be used as a substitute for a PC or laptop in certain settings, including small table top displays, or spaces with limited electrical outlets.
Monday, December 6, 2010
Tip of the Week: Collaboration
Web 2.0 Tools Bounce and LiveBinders
Collaborating with others takes on a whole new dimension using web pages. What’s a good way to keep track of all those pages and articles? Which part of the web page is important? Which web page is for which project? How can web pages be shared with others-and include comments or thoughts? Several Web 2.0 tools are available!
What are the differences?
• Bounce is an app that takes a screenshot of a website. The image can be named, portions highlighted, and notes added. The image and the additions can be shared through Facebook, Twitter, or the URL of the saved image can be emailed.
• LiveBinders is a way to keep bookmarks in a “binder” similar to a notebook. A binder can be created for each project or grouping of bookmarks. Also, documents can be uploaded to the binder to keep project notes and resources in one place. Binders can be categorized and shared with others via email. Each binder has its own URL to make searching easier. Each binder also has a “present” option so that the information can be presented directly from the site.
Collaborating with others takes on a whole new dimension using web pages. What’s a good way to keep track of all those pages and articles? Which part of the web page is important? Which web page is for which project? How can web pages be shared with others-and include comments or thoughts? Several Web 2.0 tools are available!
What are the differences?
• Bounce is an app that takes a screenshot of a website. The image can be named, portions highlighted, and notes added. The image and the additions can be shared through Facebook, Twitter, or the URL of the saved image can be emailed.
• LiveBinders is a way to keep bookmarks in a “binder” similar to a notebook. A binder can be created for each project or grouping of bookmarks. Also, documents can be uploaded to the binder to keep project notes and resources in one place. Binders can be categorized and shared with others via email. Each binder has its own URL to make searching easier. Each binder also has a “present” option so that the information can be presented directly from the site.
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