Monday, October 25, 2010

Tip of the Week: Document Design

Application: Microsoft Word

Documents can be enhanced and improved through the use of headers and footers, headings and subheadings, page numbers, screen shots and other types of images. There are many formatting tools in Microsoft Word that can take documents from information to incredible. Factors to consider in design include complexity of the topic, audience, use of visuals, whether the document will be viewed online or printed, and readability. A specific tool for online ease of access is hyperlinking.

Creating a Hyperlink
E-mails and documents viewed online can have words or phrases hyperlinked. Rather than giving lengthy navigation instructions to a site, hyperlink a word or phrase that the reader can click. This can be done using one of two methods:
Method 1
1. Select the word or picture to hyperlink.
2. On the Insert tab, in the Links group, click Hyperlink.
3. A dialog box appears. In the field Address: type in the URL.
4. Click OK.
Method 2
1. Select the word or picture to hyperlink.
2. Right click and select Hyperlink from the menu
3. A dialog box appears. In the field Address: type in the URL.
4. Click OK.

Monday, October 18, 2010

Tip of the Week: Public Folders

Application: Microsoft Outlook

Public folders are special Outlook accounts that allow a group of people to share email, calendar items, or tasks. Public folders can have subfolders as well, of different types, for various departmental or project needs.

How are TWU offices using Public Folders?
Departmental email point of contact
Many TWU departments have email enabled public folders so that their department has a generic department point of contact, such as These account names can be used in department literature so that several departmental people can process incoming requests.
Departmental central calendar
Many TWU departments use out of office calendars, appointment or meeting schedules, or special project calendars.
Departmental central voicemail & fax
Many TWU departments use a public folder for their main line voicemail messages as well as faxes. This can be a time and cost savings
to the department.

Monday, October 11, 2010

Tip of the Week: YouTube and Vimeo

Web 2.0 Tools YouTube and Vimeo

Videos can be created with some cell phones, digital cameras, flip videos and video cameras. Videos can be used to demonstrate skills, or to tell a story. Music can be added to enhance the impact. There are many ways to share these clips with others-and include comments or thoughts using Web 2.0 tools.

What tools are popular?
YouTube allows users to share and watch original videos. YouTube videos can be viewed on multiple platforms and embedded into other sites. Users can mark videos as favorites, share the video with others, add videos to their playlists, and like or dislike videos. Videos are limited to 10 minutes in length and can be marked private or shared publicly.
Be sure to check out some TWU You Tube Channels:
o Texas Woman’s University

o TWU Gymnastics
o TWU Libraries
o TWU Tech Know

Vimeo allows users to upload videos in various file formats. There isn’t a maxi
mum video length; however, basic (free) accounts can uploads up to 500 MB per week. Videos can be shared or selectively shared with privacy controls. Videos can be viewed on multiple platforms and embedded into other sites.
Vimeo offers categories and groups
on varying topics.

Monday, October 4, 2010

Tip of the Week: Virtual Posters

Web 2.0 Tools: Glogster & Wallwisher
Poster presentations are popular in many arenas of higher education. Faculty present research, staff present projects, and students present both research and projects. Presenting a poster virtually allows greater sharing of the information.

What tools are available?

  • Glogster is a digital poster board web 2.0 tool that allows creators to add links to websites, include pictures, choose background theme, shapes and characters from the gallery, text, and embed audio and video files. For class settings, an instructor can create an account for the class and give each student a space to create their own poster. When posters are shared with others, they can “rate” the posters. The creator has the option to make the poster public or private.

  • Wallwisher is web 2.0 tool designed to create bulletin boards with such items as images, videos, audio links, websites to be uploaded, as well as background or theme choices. When sharing the bulletin board with others, they can give feedback. During the creation of the bulletin board, choices are given about who can view, who can post sticky notes or feedback, and the URL for the site. Those giving feedback can also include web links, audio or video files, images, and text. Creators also have an option to “approve” any feedback before it is posted.
Web 2.0 tools are available to anyone with internet access. Each Web 2.0 tool website offers information about that tool including support options, if available.