Monday, February 22, 2010

Voicemail Tip of the Week-Phone Forwarding

TWU has a new voicemail system for all permanent faculty and staff. The new system integrates voicemail with e-mail, delivering all messages to both telephone and e-mail. To request an account on the new system, e-mail voicemail@twu.edu and include your name, campus, and telephone extension.

Since the transition phase to the new system has occurred, the old system will be taken offline Friday, February 26th 2010 at 10 am. Please be sure to clear any messages from your mailbox on the old system. Due to technical differences in the old and new system, messages will not transfer. When you have set up your box on the new system, clear out your box on the old system and send request to voicemail@twu.edu to have it deleted.

Each person must set phone forwarding to voicemail. If the phone is not forwarded to voicemail, the phone will just ring.

Always start by clearing the phone of both types of forwarding. Do both of these steps:

To clear all call forward
  1. Pick up the receiver.
  2. Press # 1.
  3. Hang up B.
To clear partial forward
  1. Pick up the receiver.
  2. Press # 2.
  3. Hang up B.

B When using a display multi line phone, FWD CNCL will appear.

Then, choose the type of forwarding desired and forward the phone to voicemail. There are two types of phone forwarding available: partial and all. If partial forwarding is set, voicemail answers after several rings or immediately if busy. If all call forwarding is set, all calls to that extension are immediately forwarded to voicemail. Choose one of these steps:

To set all partial forward
  1. Pick up the receiver.
  2. Press * 2 4646.
  3. Hang up A.
To set all forward
  1. Pick up the receiver.
  2. Press * 1 4646.
  3. Hang up A.

A When using a display multi line phone, FWD SET will appear.

When calling campus extensions using a display multi line phone, the phone system will display the type of forwarding set.
  • FDB indicates that voicemail has answered the call due to busy status.
  • FDN indicates that voicemail has answered the call due to no answer.
  • FDA indicates that voicemail has answered because all calls are forwarded.
Voicemail is available for all permanent faculty and staff. To setup an account, e-mail voicemail@twu.edu from your TWU e-mail account and include name, campus and telephone extension.

Monday, February 15, 2010

Web 2.0 Tool of the Week: Evernote

(http://www.Evernote.com)
Evernote is an organization tool which stores notes, documents, websites and images. The information can be accessed from any computer or smart phone. Accounts are free.

Features of Evernote:
  • Notes created may include text notes, web pages, photos, or screenshots.
  • Organizes data, and uses tags to make searching easier.
  • Search by keywords, titles, and tags.
  • Search printed and handwritten text in images.
  • Compatible on most platforms

Using Evernote Professionally:
  • Bookmarking: save links and images from the web. Items can be tagged for quick search.
  • Random Picture Archive: take photos on your phone and save them to Evernote.
  • Collate ALL your emails: emails can be centralized by forwarding to your Evernote email address.
  • PDF Store: drag & drop or email pdf’s into Evernote for quick access or searching.
  • Instant Message Store: ever need a record of a previous instant message conversation – copy & paste it into Evernote.
  • Paper notes: take a photograph or scan them.
  • Tablet PC Notes: if you’re on a tablet pc, Evernote can store and search handwritten notes.
  • Business Cards: take a photo of business cards and search anytime.
  • Never lose that whiteboard again: take pics of your whiteboard, add it to Evernote and it’s there forever. All the text is searchable.
  • Remember: the things you were supposed to remember. Create to-do lists, jot down random thoughts, leave a voice memo, and more.
  • Twitter notes: create notes right from Twitter and save tweets that you like.

Ready to explore Evernote?
Sign up for an account here.

Already using Evernote?
Tell us how Evernote makes your life more organized.

Monday, February 8, 2010

Voicemail Tip of the Week: Transfer to Voicemail

TWU has a new voicemail system for all permanent faculty and staff. The new system integrates voicemail with e-mail, delivering all messages to both telephone and e-mail. To request an account on the new system, e-mail voicemail@twu.edu and include your name, campus, and telephone extension.

Since the transition phase to the new system has occurred, the old voicemail system will be taken offline. Please clear any messages from your mailbox on the old system. Due to technical differences in the old and new system, messages will not transfer. When you have set up your box on the new system, clear out your box on the old system and send request to voicemail@twu.edu to have it deleted.

To transfer a call directly to voicemail


To transfer a call directly to voicemail without ringing the phone or in case the phone is not forwarded:
  • Stay on the phone and transfer the call to 4646 (or 814646).
  • When the system answers, press *.
  • Wait for the system to ask for the mailbox number. Enter the six digit mailbox number.
    Note
    : Six digit mailbox numbers are the campus code (Denton: 81, Dallas-Parkland: 82, Dallas-Presbyterian: 83, Houston: 84) + the four digit extension.
  • Hang up. The caller will hear the greeting and be able to leave a message.
Voicemail is available for all permanent faculty and staff. To setup an account, e-mail voicemail@twu.edu from your TWU portal e-mail account and include name, campus and telephone extension.

Monday, February 1, 2010

iPhone Apps of the Month: Organizational Apps

Organizational Apps for work and home

The iPhone offers applications that can be downloaded for a variety of uses. Applications can range from free to varying costs, and range in topic from business, education, weather, productivity, news, and more. This month’s iPhone tip highlights some free applications that can be used to organize work and school activities.

Ustream Live Broadcaster
Stream live moments from your phone and share with your friends, family, fans, followers, and others. After the live stream the video is recorded. Recorded videos can be shared to Ustream, Twitter, Facebook, YouTube, and automatically streams and records to your Ustream show page.
 

i-Clickr Lite
Use your iPhone to run a PowerPoint slide of 15 slides or less. Software must be installed on the computer running the slide show.
 

Dictionary
Dictionary & thesaurus including a Word of the Day feature.
 
 

Simplemind Express
Full featured mind mapping editor with an option to save mind maps to the camera roll.
 

My Files
App for Badongo.com, an online storage, management, and publishing system for personal content including photos, videos, music, business documents, and pdfs.
 

iPhone apps can be downloaded via the iPhone app store