Monday, February 21, 2011

Tip of the Week: Using My Site in SharePoint

Application: SharePoint

Each TWU faculty and staff has a My Site space in SharePoint. This is an internal website that can be used to store documents, keep a calendar, project tasks and more. SharePoint is available from on or off campus, making it a flexible way to store and manage information. There are two parts of My Site: My Home and My Profile.

Using My Home in SharePoint
• Personal place to store documents, calendars, surveys, tasks, and lists
• Permissions can be set by item to determine who can view or edit
• Many items can be linked to your Outlook account to view and edit through Outlook
Using My Profile in SharePoint
• Professional public profile page
• Fields to offer information about professional affiliations, skills, contact info, reporting hierarchy
• Option to display a picture

Monday, February 14, 2011

Tip of the Week: Public Folders

Applications: Microsoft Outlook

Public folders are special Outlook accounts that allow a group of people to share email. Public folders can have subfolders as well, for various departmental or project needs.

How are TWU offices using Public Folders?
Departmental email point of contact

Many TWU departments have email enabled public folders so that their department has a generic department point of contact, such as departmentname@twu.edu. These account names can be used in department literature so that several departmental people can process incoming requests.
Departmental central voicemail & fax
Many TWU departments use a public folder for their main line voicemail messages as well as faxes. This can be a time and cost savings to the department.

Monday, February 7, 2011

Web 2.0 Tools Chartle and Tabelizer

Charts and tables are ways to show data. Many tools are available to create charts and tables for uses in reports, websites, or shared through email and online sources. Several Web 2.0 tools are available to create charts or tables and give HTML code for using the charts on websites.

What are the differences?
Chartle allows many types of charts to be created, color coded, and shared. Charts can be featured in the Chartle gallery, emailed, or shared on social networking sites such as Facebook or Twitter, among others. With each chart, the HTML code is offered to embed the chart in a website.

Tabelizer creates a HTML table from spreadsheet data. After the information is entered into the program, options are available to adjust the font size and style as well as the header color. The final product appears on the screen along with the HTML code for use in websites.