Applications: Word, Excel, PowerPoint, Outlook
The Microsoft Format Painter copies the formatting of shapes, objects, or text in a document. This ability increases consistency in a document which may contain many different format styles. The Format Painter is available in Word, PowerPoint, Excel and Outlook.
Example:
Consistent formatting increases readability.
Isn’t this easier to read now?
To make the statements above match in style, use the Format Painter.
1. Highlight the text with the correct formatting.
2. On the Home tab, go to the Clipboard group and select the Format Painter which is signified by a paint brush.
3. Select the text to be formatted.
Now, the statements match in formatting.
Consistent formatting increases readability.
Isn’t this easier to read now?
For specific information about using the Format Painter in Microsoft Office Programs, check out:
Word:
http://office.microsoft.com/en-us/help/HA100905271033.aspx
Excel, PowerPoint, and Outlook:
http://office.microsoft.com/en-us/help/HA102103271033.aspx
Monday, October 12, 2009
Monday, October 5, 2009
Web 2.0 Tool of the Week: Facebook
(http://www.facebook.com)
Facebook is a popular social networking site. Facebook can be used to network with friends, colleagues or classmates. People all over the world are using this application. People can “friend” each other to allow access to content.
Facebook features include:
Some other Facebook applications:
Sign up for an account here. Become a fan of TWU Tech Know!
Facebook is a popular social networking site. Facebook can be used to network with friends, colleagues or classmates. People all over the world are using this application. People can “friend” each other to allow access to content.
Facebook features include:
- The account is free; registration is required.
- Facebook allows picture and video sharing as well as sending public or private messages, and has a chat feature.
- Upload photos, post comments, or reply to messages via computer or mobile phone.
- Privacy settings allow users to control who can see content.
- Facebook users can create personal or public group pages.
- Facebook users can join common interest groups.
Some other Facebook applications:
- Post updates and announcements
- Collaborate on a projects
- Share information and photos
- Build better connections with students, colleagues, friends, and family
- Facilitate teamwork
- Search for a job
Sign up for an account here. Become a fan of TWU Tech Know!
Wednesday, September 23, 2009
Voicemail Tip of the Week: Phone Forwarding
TWU has a new voicemail system for all permanent faculty and staff. The new system integrates voicemail with e-mail, delivering all messages to both telephone and e-mail. To request an account on the new system, e-mail voicemail@twu.edu and include your name, campus, and telephone extension.
Phone forwarding is the process by which an end user determines when voicemail answers calls. There are two types of phone forwarding available: all and partial. If all call forwarding is set, all calls to that extension are immediately forwarded to voicemail. If partial forwarding is set, voicemail answers after several rings or immediately if busy.
To set all call forward
Pick up the receiver.
Press * 1 81 4646.
Hang up.
To set partial forward
Pick up the receiver.
Press * 2 81 4646.
Hang up.
When using a display multi line phone, FWD SET will appear.
To clear all call forward
Pick up the receiver.
Press # 1.
Hang up.
To clear partial forward
Pick up the receiver.
Press # 2.
Hang up.
When using a display multi line phone, FWD CNCL will appear.
When calling campus extensions using a display multi line phone, the phone system will display the type of forwarding set.
FDB indicates that voicemail has answered the call due to busy status.
FDN indicates that voicemail has answered the call due to no answer.
FDA indicates that voicemail has answered because all calls are forwarded.
Voicemail is available for all permanent faculty and staff. To setup an account, e-mail voicemail@twu.edu from your TWU e-mail account and include name, campus and telephone extension.
Want more information? Call the TWU Helpdesk (940) 898-3971
Phone forwarding is the process by which an end user determines when voicemail answers calls. There are two types of phone forwarding available: all and partial. If all call forwarding is set, all calls to that extension are immediately forwarded to voicemail. If partial forwarding is set, voicemail answers after several rings or immediately if busy.
To set all call forward
Pick up the receiver.
Press * 1 81 4646.
Hang up.
To set partial forward
Pick up the receiver.
Press * 2 81 4646.
Hang up.
When using a display multi line phone, FWD SET will appear.
To clear all call forward
Pick up the receiver.
Press # 1.
Hang up.
To clear partial forward
Pick up the receiver.
Press # 2.
Hang up.
When using a display multi line phone, FWD CNCL will appear.
When calling campus extensions using a display multi line phone, the phone system will display the type of forwarding set.
FDB indicates that voicemail has answered the call due to busy status.
FDN indicates that voicemail has answered the call due to no answer.
FDA indicates that voicemail has answered because all calls are forwarded.
Voicemail is available for all permanent faculty and staff. To setup an account, e-mail voicemail@twu.edu from your TWU e-mail account and include name, campus and telephone extension.
Want more information? Call the TWU Helpdesk (940) 898-3971
Monday, September 21, 2009
Microsoft Office Tip of the Week: Document Inspector
Applications: Word, Excel, PowerPoint
Microsoft Office documents often contain data that should be removed before sharing. Word may have editing changes that appear when shared. Excel spreadsheets may contain hidden rows or columns of data that should not be viewed by others. PowerPoint files may have graphics or text that do not appear on the slide, but are available when the file is opened. For final proofreading before sharing a document, use the Microsoft Office Document Inspector.
NOTE: Before running the Document Inspector, save a copy of the document under a different name. Some changes made by the Document Inspector cannot be undone.
To run the document inspector:
1. Open the renamed/copy version of the Office document to inspect.
2. Click the Microsoft Office Button, point to Prepare, and then click Inspect Document.
3. In the Document Inspector dialog box, select the check boxes to choose the types of hidden content that you want to be inspected.
4. Click Inspect.
5. Review the results of the inspection in the Document Inspector dialog box.
6. Click Remove All next to the inspection results for the types of hidden content that you want to remove from your document.
The following links provide more detail on aspects of the Document Inspector for individual programs:
Word:
http://office.microsoft.com/en-us/word/HA100744351033.aspx?pid=CH100996521033
Excel:
http://office.microsoft.com/en-us/excel/HA100744381033.aspx?pid=CH100648291033
PowerPoint:
http://office.microsoft.com/en-us/powerpoint/HA100744371033.aspx?pid=CH100673541033
Looking for more information?
Follow us on Twitter
Microsoft Office documents often contain data that should be removed before sharing. Word may have editing changes that appear when shared. Excel spreadsheets may contain hidden rows or columns of data that should not be viewed by others. PowerPoint files may have graphics or text that do not appear on the slide, but are available when the file is opened. For final proofreading before sharing a document, use the Microsoft Office Document Inspector.
NOTE: Before running the Document Inspector, save a copy of the document under a different name. Some changes made by the Document Inspector cannot be undone.
To run the document inspector:
1. Open the renamed/copy version of the Office document to inspect.
2. Click the Microsoft Office Button, point to Prepare, and then click Inspect Document.
3. In the Document Inspector dialog box, select the check boxes to choose the types of hidden content that you want to be inspected.
4. Click Inspect.
5. Review the results of the inspection in the Document Inspector dialog box.
6. Click Remove All next to the inspection results for the types of hidden content that you want to remove from your document.
The following links provide more detail on aspects of the Document Inspector for individual programs:
Word:
http://office.microsoft.com/en-us/word/HA100744351033.aspx?pid=CH100996521033
Excel:
http://office.microsoft.com/en-us/excel/HA100744381033.aspx?pid=CH100648291033
PowerPoint:
http://office.microsoft.com/en-us/powerpoint/HA100744371033.aspx?pid=CH100673541033
Looking for more information?
Follow us on Twitter
Monday, September 14, 2009
Web 2.0 Tool of the Week: Twitter
Twitter (http://www.twitter.com)
The world is tweeting with Twitter! Twitter, a micro blogging tool, allows users to post messages of up to 140 characters. Users can post via the web, IM, or a mobile phone. Twitter requires users to sign up for a free account.
Considerations for using Twitter:
· Users can “follow” you and you can “follow” them to receive twitter updates
· Accounts can be public or private - you grant permission to allow viewing
· If you block someone, that person won’t be able to follow you or send you any messages
· Posts can be deleted, but not changed
· Users can post and receive tweets on their mobile phone
· Twitter updates can be incorporated in your blog, website, or Facebook
· By using #hashtags you can sort, search, and filter posts. #Hashtags are commonly accepted search terms with a # sign in front. Some of our favorite hashtags relating to higher education and technology are #edtech, #highered, and #geekpoll
Possible uses of Twitter for educators include:
· Keep up with friends or colleagues
· Share updates or announcements
· Take notes that emphasize main ideas
· Send course updates or announcements
· Teach students to summarize ideas or to teach concise expression of ideas
· Share “aha” moments from conference sessions or meetings
There is a community forum available to users. On the forum you can find information on how to use Twitter, as well as contribute to the forum.
Ready to Twitter?
Sign up for an account here, check out this five step guide to getting started and follow us on Twitter
The world is tweeting with Twitter! Twitter, a micro blogging tool, allows users to post messages of up to 140 characters. Users can post via the web, IM, or a mobile phone. Twitter requires users to sign up for a free account.
Considerations for using Twitter:
· Users can “follow” you and you can “follow” them to receive twitter updates
· Accounts can be public or private - you grant permission to allow viewing
· If you block someone, that person won’t be able to follow you or send you any messages
· Posts can be deleted, but not changed
· Users can post and receive tweets on their mobile phone
· Twitter updates can be incorporated in your blog, website, or Facebook
· By using #hashtags you can sort, search, and filter posts. #Hashtags are commonly accepted search terms with a # sign in front. Some of our favorite hashtags relating to higher education and technology are #edtech, #highered, and #geekpoll
Possible uses of Twitter for educators include:
· Keep up with friends or colleagues
· Share updates or announcements
· Take notes that emphasize main ideas
· Send course updates or announcements
· Teach students to summarize ideas or to teach concise expression of ideas
· Share “aha” moments from conference sessions or meetings
There is a community forum available to users. On the forum you can find information on how to use Twitter, as well as contribute to the forum.
Ready to Twitter?
Sign up for an account here, check out this five step guide to getting started and follow us on Twitter
Monday, August 31, 2009
Voicemail: Out of Office Settings
TWU has a new voicemail system for all permanent faculty and staff. The new system integrates voicemail with e-mail delivering all messages to both telephone and e-mail. To request an account on the new system, e-mail voicemail@twu.edu and include your name, campus and telephone extension.
This tip will give information about how to set out of office status and greeting on the new system.
Setting out of office from your desk telephone:
1. Call the system: 4646 or 814646
2. Press # to access voicemail (system prompt)
3. Enter your security code (system prompt)
4. To set voicemail status to out of office, press 5 (manage personal options) + 1 (change current status) + 7 (out of office).
a. When the system asks you about setting the “until” date for the greeting to play, skip the option. This will not automatically set the greeting on & off. Press 3 to ignore this option. The system will prompt that the status is successfully updated.
5. To record an out of office greeting, press 5 (manage personal options) + 4 (manage personal prompts) + 3 (record out of office greeting).
6. To hear the out of office greeting, press 5 (manage personal options) + 4 (manage personal prompts) + 4 (listen to out of office greeting).
7. When finished, hang up.
Block / unblock message option:
When messages are blocked, voicemail will play the greeting and not allow messages to be left.
1. Press 5 (manage personal options) + 6 (manage announcement only options) + 1 will toggle to block messages or receive messages. The system will tell you if your box is or is not set to receive messages.
2. When finished, hang up.
NOTE: Set the “out of office” on your email. Out of office must be set on both voicemail and e-mail.
Returning to the office & removing out of office from your desk phone:
1. Call the system: 4646 or 814646
2. Press # to access voicemail (system prompt)
3. Enter your security code (system prompt)
4. To set voicemail status to available, press 5 (manage personal options) + 1 (change current status) + 1 (available). By changing status to available, the standard greeting is turned on, and out of office greeting turned off.
5. To hear the standard greeting, press 5 (manage personal options) + 4 (manage personal prompts) + 2 (listen to standard greeting).
6. To record a standard greeting, press 5 (manage personal options) + 4 (manage personal prompts) + 1 (record standard greeting).
7. When finished, hang up.
Block / unblock message option:
When messages are blocked, voicemail will play the greeting and not allow messages to be left.
1. Press 5 (manage personal options) + 6 (manage announcement only options) + 1 will toggle to block messages or receive messages. The system will tell you if your box is or is not set to receive messages.
2. When finished, hang up.
NOTE: Remember to remove the out of office status on your e-mail. Removing out of office must be done on both voicemail and e-mail.
Voicemail is available for all permanent faculty and staff. To setup an account e-mail voicemail@twu.edu from your TWU e-mail account and include name, campus and telephone extension.
Want more information? Call the TWU Helpdesk (940) 898-3971
This tip will give information about how to set out of office status and greeting on the new system.
Setting out of office from your desk telephone:
1. Call the system: 4646 or 814646
2. Press # to access voicemail (system prompt)
3. Enter your security code (system prompt)
4. To set voicemail status to out of office, press 5 (manage personal options) + 1 (change current status) + 7 (out of office).
a. When the system asks you about setting the “until” date for the greeting to play, skip the option. This will not automatically set the greeting on & off. Press 3 to ignore this option. The system will prompt that the status is successfully updated.
5. To record an out of office greeting, press 5 (manage personal options) + 4 (manage personal prompts) + 3 (record out of office greeting).
6. To hear the out of office greeting, press 5 (manage personal options) + 4 (manage personal prompts) + 4 (listen to out of office greeting).
7. When finished, hang up.
Block / unblock message option:
When messages are blocked, voicemail will play the greeting and not allow messages to be left.
1. Press 5 (manage personal options) + 6 (manage announcement only options) + 1 will toggle to block messages or receive messages. The system will tell you if your box is or is not set to receive messages.
2. When finished, hang up.
NOTE: Set the “out of office” on your email. Out of office must be set on both voicemail and e-mail.
Returning to the office & removing out of office from your desk phone:
1. Call the system: 4646 or 814646
2. Press # to access voicemail (system prompt)
3. Enter your security code (system prompt)
4. To set voicemail status to available, press 5 (manage personal options) + 1 (change current status) + 1 (available). By changing status to available, the standard greeting is turned on, and out of office greeting turned off.
5. To hear the standard greeting, press 5 (manage personal options) + 4 (manage personal prompts) + 2 (listen to standard greeting).
6. To record a standard greeting, press 5 (manage personal options) + 4 (manage personal prompts) + 1 (record standard greeting).
7. When finished, hang up.
Block / unblock message option:
When messages are blocked, voicemail will play the greeting and not allow messages to be left.
1. Press 5 (manage personal options) + 6 (manage announcement only options) + 1 will toggle to block messages or receive messages. The system will tell you if your box is or is not set to receive messages.
2. When finished, hang up.
NOTE: Remember to remove the out of office status on your e-mail. Removing out of office must be done on both voicemail and e-mail.
Voicemail is available for all permanent faculty and staff. To setup an account e-mail voicemail@twu.edu from your TWU e-mail account and include name, campus and telephone extension.
Want more information? Call the TWU Helpdesk (940) 898-3971
Monday, August 24, 2009
Tip #16: Welcome to the Tips of the Week
Instructional Support Services welcomes you to the fall semester 2009 at Texas Woman’s University. As the semester begins, we would like to offer information about our services and staff. Each week we will be sending out tips of the week featuring various aspects of technology. Tips will be delivered to your e-mail on Mondays and Wednesdays.
On Mondays, you will receive tips featuring such topics as Web 2.0 tools, Microsoft Office, and the new voicemail system. Upcoming topics include:
Utilizing Web 2.0 tools such as Animoto, Facebook, Twitter, Flickr and Prezi.
Microsoft Office features in Excel and Word that will assist in work processes.
Voicemail tips and tricks including setting out of office and using the fax options.
On Wednesdays, you will receive tips about Blackboard features. Upcoming topics include:
Embedding video in your course
Customizing the homepage
Using the Test Generator
Using RSS feeds in a course
During the semester, we will be offering training sessions and other opportunities to assist faculty and staff with technology integration. Our team is comprised of several staff including:
Jean Mankoff, Director of Instructional Technology Delivery Systems
Jean received a B.S. from Stephen F. Austin State University with a Double Major in Education and Physics. She earned a M.S. in Kinesiology and Computer Science from TWU. Her teaching experience covers K-12, corporate training as well as adjunct faculty in the Department of Computer Science. As Director of Instructional Technology Delivery Systems, her team supports professional development, Blackboard, voicemail, videoconferencing, Pioneer TV and video production.
Catherine Dutton, Manager of Instructional Technology Software Applications
Catherine earned a B.A. in Family & Consumer Sciences from Utah State University and a M.A.T. from Texas Woman’s University. She holds a secondary teaching certificate and has taught in both K-12 and higher education for the past six years. She is a doctoral candidate in the Family Sciences program at TWU researching educators’ uses of Second Life.
Vicky Johnson, Instructional Operations Coordinator and Blackboard System AdministratorVicky is a Certified Blackboard System Administrator as well as A+ certified. Vicky has an Associate’s Degree in Business, and earned her B.B.A. from TWU. She is currently pursuing a Master’s Degree in Educational Technology from Boise State University.
Barbara Ritter, Instructional Coordinator and Certified Blackboard InstructorBarbara Ritter is a certified Blackboard instructor the developer of the Blackboard online course for faculty. Barbara earned a B.A and an M.A. in English from University of North Carolina Charlotte. She holds a secondary teaching certificate in English. Barbara has over 14 years of teaching experience in higher education and has been teaching online since 1998. She is pursuing an EDD in Education with an emphasis on Instructional Technology in Distance Education from Nova Southeastern University.
Corin Walker, Instructional Coordinator and Voicemail System AdministratorCorin provides support for voicemail, Blackboard, Microsoft Excel, Outlook and Word, and AllClear Diagramming Software. Corin serves as the Public Relations Liaison for ISS and works with groups for project analysis and outcomes. She earned a B.S. in Interdisciplinary Studies and a M. S. in Family Studies here at Texas Woman’s University.
Want more information?
Step-by-step tutorials are available at: http://www.twu.edu/blackboard/
Visit our website: http://www.twu.edu/professional-development
or call: (940) 898-3971
On Mondays, you will receive tips featuring such topics as Web 2.0 tools, Microsoft Office, and the new voicemail system. Upcoming topics include:
Utilizing Web 2.0 tools such as Animoto, Facebook, Twitter, Flickr and Prezi.
Microsoft Office features in Excel and Word that will assist in work processes.
Voicemail tips and tricks including setting out of office and using the fax options.
On Wednesdays, you will receive tips about Blackboard features. Upcoming topics include:
Embedding video in your course
Customizing the homepage
Using the Test Generator
Using RSS feeds in a course
During the semester, we will be offering training sessions and other opportunities to assist faculty and staff with technology integration. Our team is comprised of several staff including:
Jean Mankoff, Director of Instructional Technology Delivery Systems
Jean received a B.S. from Stephen F. Austin State University with a Double Major in Education and Physics. She earned a M.S. in Kinesiology and Computer Science from TWU. Her teaching experience covers K-12, corporate training as well as adjunct faculty in the Department of Computer Science. As Director of Instructional Technology Delivery Systems, her team supports professional development, Blackboard, voicemail, videoconferencing, Pioneer TV and video production.
Catherine Dutton, Manager of Instructional Technology Software Applications
Catherine earned a B.A. in Family & Consumer Sciences from Utah State University and a M.A.T. from Texas Woman’s University. She holds a secondary teaching certificate and has taught in both K-12 and higher education for the past six years. She is a doctoral candidate in the Family Sciences program at TWU researching educators’ uses of Second Life.
Vicky Johnson, Instructional Operations Coordinator and Blackboard System AdministratorVicky is a Certified Blackboard System Administrator as well as A+ certified. Vicky has an Associate’s Degree in Business, and earned her B.B.A. from TWU. She is currently pursuing a Master’s Degree in Educational Technology from Boise State University.
Barbara Ritter, Instructional Coordinator and Certified Blackboard InstructorBarbara Ritter is a certified Blackboard instructor the developer of the Blackboard online course for faculty. Barbara earned a B.A and an M.A. in English from University of North Carolina Charlotte. She holds a secondary teaching certificate in English. Barbara has over 14 years of teaching experience in higher education and has been teaching online since 1998. She is pursuing an EDD in Education with an emphasis on Instructional Technology in Distance Education from Nova Southeastern University.
Corin Walker, Instructional Coordinator and Voicemail System AdministratorCorin provides support for voicemail, Blackboard, Microsoft Excel, Outlook and Word, and AllClear Diagramming Software. Corin serves as the Public Relations Liaison for ISS and works with groups for project analysis and outcomes. She earned a B.S. in Interdisciplinary Studies and a M. S. in Family Studies here at Texas Woman’s University.
Want more information?
Step-by-step tutorials are available at: http://www.twu.edu/blackboard/
Visit our website: http://www.twu.edu/professional-development
or call: (940) 898-3971
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