Tip of the Week: Sharing Documents in SharePoint

Application: SharePoint
Documents can be shared through SharePoint so that multiple people can have access and share editing responsibilities. SharePoint also offers the option to keep track of versions so that changes can be tracked.

Using SharePoint check out/in for documents
• Only one person can edit a document at a time
• Useful for groups of people working on the same document
• When the document is checked out, others can open a read-only copy

Using SharePoint versioning for documents
• Tracks changes on documents
• Previous versions can be viewed or restored as a part of the current version
• Versions can be tracked with the name of each person that has checked out/in the document and comments about changes.